Corporate Administrative Assistant
Job Posting
Corporate Administrative Assistant
Regular Full-time
The Musqueam people have lived in our present location for thousands of years. Our traditional territory once occupied much of what is now Vancouver and surrounding areas. The name Musqueam relates back to the River Grass, the name of the grass is məθkʷəy̓. There is a story that has been passed on from generation to generation that explains how we became known as the xʷməθkʷəy̓əm (Musqueam) - People of the River Grass. Although a metropolitan city has developed in the heart of Musqueam territory, our community maintains strong cultural and traditional beliefs. Today our population flourishes and we are a strong community of over thousand members. To learn more about Musqueam, please visit www.musqueam.bc.ca.
Musqueam Indian Band (Musqueam) is seeking a Corporate Administrative Assistant. Reporting to the Office Supervisor, this position is responsible for the providing administrative support for the Band Administration’s four Divisional Standing Committees and other general office administrative duties as needed. The Corporate Administrative Assistant will work closely with the Secretary to Chief & Council.
Key Responsibilities
• Prepare pre-meeting documents, attend meetings, record minutes, and prepare follow-up documents within required deadlines
• Prepare/transcribe minutes and assist with agendas, notices, and follow-up correspondence as required
• Assist with communication and updates regarding meetings and briefings as required
• Cover for the Secretary to Chief & Council for back up and vacation relief
• Maintain attendance of Committee members
• Distribute honourariums for community members
• Order supplies for Council and Committee meetings
• Assist with travel arrangements and arrange per diem payments
• Assist with external meeting set-up and coordinate with venues
• Assist with administrative projects
• Provide reception and other administrative support as needed and as time permits
Qualifications and Skills
• Three (3) years’ experience in a similar role, post-secondary education in office administration and or an equivalent combination of education and experience
• Knowledge of Roberts Rules of Order
• Familiarity with First Nations governance is an asset
• Strong computer skills in Microsoft Office and Adobe
• Good interpersonal skills with the ability to build relationships at all levels
• Excellent verbal and written communication skills.
• Strong administrative and organizational skills with ability to meet deadlines
• Strong attention to detail
• Proven ability to maintain confidentiality
Working Conditions
• Work is performed in the an office environment
• Availability to work a minimum of four evenings a month and flexibility to work variable hours for Committee support, including some weekend work
• Successful criminal record check
Please email cover letter and resume to: jobs@musqueam.bc.ca
and reference “Corporate Administrative Assistant” in the subject line.
Applicants of Musqueam and/or Aboriginal ancestry are encouraged to apply.
Please apply by April 30, 2018. Position will remain open until filled.
* We thank all those who apply, however, only those short-listed will be contacted.